Exhibitors

The Summit gives you quality exposure to over 300 attendees with ample opportunities for one-on-one time with your current and potential customers. The size of the meeting is conducive to meaningful, in-depth conversations that you won’t get in an overcrowded, competitive exhibit hall. This is an outstanding way to reach the decision-makers from academic teaching centers, medical schools, hospitals, and healthcare delivery systems who purchase your products and services.

Take advantage of this opportunity to interact with a broad representation of surgeons, physicians, educators, simulation center directors, administrators, techs, and more from the U.S. and abroad who are passionate about educating learners, enhancing patient safety, and advancing the field of simulation-based surgical education. Attendees view the exhibits as an extension of their continuing education program and are looking to you to learn about the latest advances and trends in surgical simulation.

Exhibitor Levels

All levels exhibit at the ACS Surgical Simulation Summit. Choose one of the exhibit options below and reserve a space by February 20, 2025.

Fee Includes	Champion $10,000 (only 2 available)	Leader $7,000	Partner $5,000	Supporter $3,000
Complimentary meeting registrations*	5 badges	4 badges	3 badges	2 badges
Exhibit table with dedicated exhibit hours	2–6’ Tables 5 Chairs	2–6’ Tables 4 Chairs	1–6’ Tables 3 Chairs	1–6’ Tables 2 Chairs
All meals, networking reception, and entry into education sessions**	X	X	X	X
Listed as exhibitor on ACS website	X	X	X	X
Company name on signage near exhibit hall	X	X	X	X
Company name and logo on thank you slide in plenary session room	X	X	X
Pre or Post-Attendee Mailing List (opt-in only) for marketing purposes	X	X
Ad placement on final confirmation email to attendees***	X	X
Simulation Innovation Theater/Satellite Symposia****	X

Fee Includes	Champion $10,000 (only 2 available)	Leader $7,000	Partner $5,000	Supporter $3,000
Complimentary meeting registrations*	5 badges	4 badges	3 badges	2 badges
Exhibit table with dedicated exhibit hours	2–6’ Tables 5 Chairs	2–6’ Tables 4 Chairs	1–6’ Tables 3 Chairs	1–6’ Tables 2 Chairs
All meals, networking reception, and entry into education sessions**	X	X	X	X
Listed as exhibitor on ACS website	X	X	X	X
Company name on signage near exhibit hall	X	X	X	X
Company name and logo on thank you slide in plenary session room	X	X	X
Pre or Post-Attendee Mailing List (opt-in only) for marketing purposes	X	X
Ad placement on final confirmation email to attendees***	X	X
Simulation Innovation Theater/Satellite Symposia****	X

Please note:

A double tabletop exhibit (Leader or Champion exhibitor levels) will need to be purchased for all pop-up booth displays or if equipment cannot be placed on one 6-foot draped table. All equipment must be able to fit within the allotted space (6 feet or 12 feet wide by 3 feet deep). If you plan to bring equipment that does not sit on the tabletop(s), please notify ACS when you submit your exhibit application.
No application will be processed without full payment of exhibit fees.
Exhibits will be preassigned, and spaces will be identified with a table sign prior to set-up.
Audiovisual, electrical, and internet services are available at the exhibitor's expense. Information will be provided in the exhibitor service manual.

*Additional registrations are available to industry exhibitors for $400 each.

**Exhibitors are not eligible to claim CME for sessions. Industry employees also cannot influence the content of the CME program in any way, during their attendance at the event.

***Place your exclusive ad in the final registration confirmation email sent by the ACS-AEI Program to all attendees the week before the meeting. Your ad will be visible to all Summit registrants; this is a high visibility space. Ad specs will be provided. The final ad is subject to review and approval by ACS.

****Simulation Innovation Theater/Satellite Symposia
Hold a product presentation to engage and educate attendees outside of the exhibit hall. Includes meeting room rental, existing AV equipment, and meals arranged by ACS. Content is subject to ACS approval and is not eligible for CME. Promotion of the simulation innovation theater/ satellite symposia is the responsibility of the supporting company. Learn more.

Apply to Exhibit Additional Marketing Opportunities

Please contact Dana McClure, Meetings and Exhibits Coordinator, at dmcclure@facs.org or 312-202-5332 for more information or to discuss other opportunities.

Meeting Venue and Location

Meeting Venue

Swissôtel Chicago
323 E. Wacker Dr.
Chicago, IL 60601

Exhibit Location

Exhibits will be located in Zurich ABC on the lower level of the Event Centre. All meals, coffee breaks, and the networking reception will also be held here.

Exhibitors may reserve a room within our discounted room block at the Swissotel Chicago.

Exhibit Schedule

Exhibits must be staffed by 7:00 am on Thursday, March 20.

The Summit will have dedicated exhibit hours during breakfast, lunch, and the morning and afternoon breaks on Thursday and Friday, as well as during Thursday evening’s networking reception. Exhibit teardown may begin once the afternoon break concludes on Friday, March 21.

Cancelations and Refunds

Written notification of a space cancellation must be received by ACS on or before February 20, 2025, to be eligible for a refund. A $500 service charge will be assessed for each cancellation space. No refunds will be given after February 20, 2025.

COVID-19 Disclosure

In case of cancelation of the 2025 ACS Surgical Simulation Summit due to high risk of COVID-19 exposure, exhibitors will receive all exhibit space fees paid to the Summit. ACS is not responsible for any fees paid to third parties.

Exhibitors are responsible for keeping their space sanitized. ACS will be responsible for sanitizing general areas of the exhibit hall and meeting space.

Force Majeure

The performance of this Agreement by either party is subject to acts of God, war, government regulation, disaster, fire, epidemic, threatened or imminent strikes, civil disorder, curtailment of transportation facilities, threats or terrorist attacks, or other similar occurrence beyond the control of the parties, making it illegal, impossible, or commercially impractical to carry on the Summit or fully perform the terms of this Agreement. This Agreement may be terminated, or performance may be excused without penalty, for any one or more of such reasons by written notice from one party to the other.

FDA Regulations

Exhibitors must abide by all applicable Food and Drug Administration (FDA) regulations, including but not limited to any or all approved requirements. Exhibitors are reminded that the FDA prohibits the advertising or other promotion of investigational or unapproved drugs and devices and forbids the promotion of approved drugs or devices for unapproved uses. For additional information, contact FDA at 888-463-6332 or fda.gov.

Join us at the 2025 ACS Surgical Simulation Summit

Exhibitor Levels