Exhibitor Resources

Meeting Venue

ACS Headquarters, 28^th Floor
633 N. Saint Clair St.
Chicago, IL 60601

Exhibit Location

Exhibits will be located in ACS Headquarters, on the 28^th floor. All meals, coffee breaks, and the reception will also be held in this area.

Choose from one of the exhibit options below and reserve a space by February 21, 2025.

Option A: Tabletop Exhibit

$2,450 exhibit fee includes:

One 6-foot table
Two chairs, one wastebasket, and one identification sign
Registration for two representatives to attend the 2025 ACS Surgeons and Engineers meeting (Complimentary registrations cannot be used for abstract presenters)
Breakfast, lunch, coffee breaks, reception (tentative)
Acknowledged as an exhibitor on the PowerPoint slide during the ACS Surgeons and Engineers Meeting
Company logo and description featured in on-site exhibits guide
Acknowledged in final program book

Option B: Double Tabletop Exhibit

$4,900 exhibit fee includes:

Two 6-foot tables or one 6-foot table or space equivalent to a 6-foot table for equipment
Four chairs, one wastebasket, and one identification sign
Registration for four representatives to attend the 2025 ACS Surgeons and Engineers meeting (registration cannot be used for abstract presenters)
Breakfast, lunch, coffee breaks, reception (tentative)
Acknowledged as an exhibitor on the PowerPoint slide during the ACS Surgeons and Engineers Meeting
Company logo and description featured in on-site exhibits guide
Acknowledged in the final program book

Additional registrations are available to industry exhibitors for $400 each.

Please note:

No application will be processed without full payment of exhibit fees.
Exhibits will be preassigned, and spaces will be identified with a table sign prior to set-up.
Audiovisual, electrical, and internet services are available at the exhibitor's expense. Information will be provided in the exhibitor service manual.

Please contact Dana McClure, Meetings and Exhibits Coordinator, at dmcclure@facs.org or 312-202-5332 for more information

Exhibit Schedule

Saturday, March 22, 2025

Exhibit Setup* | 6:00–7:30 am

Exhibit Hours | 7:00 am–6:00 pm

Registration and Exhibits | 7:00–8:00 am
Morning Break and Exhibits |10:15–10:30 am
Lunch | 12:00–1:00 pm
Afternoon Break and Exhibits | 3:00–3:15 pm
Networking Recepetion | 4:30–6:00 pm

Sunday, March 23, 2025

Registration and Exhibits | 7:00– 8:00 am
Morning Break and Exhibits | 10:15–10:30 am

Exhibit Tear Down** | 12:15–2:00 pm

* Exhibits must be staffed during the exhibit hours. Any space not occupied by 7:00 am on Saturday, March 22, 2025, will be forfeited by the exhibitor.

** Displays may not be dismantled, or any packing begun before 12:15 pm on Sunday, March 23, 2025.

Cancelations and Refunds

Written notification of a space cancelation must be received by ACS on or before February 20, 2025, to be eligible for a refund. A $500 service charge will be assessed for each cancelation space. No refunds will be given after February 20, 2025.

COVID-19 Disclosure

In case of cancelation of the 2025 ACS Surgeons and Engineers: A Dialogue on Surgical Simulation due to high risk of COVID-19 exposure, exhibitors will receive all exhibit space fees paid to the Summit. ACS is not responsible for any fees paid to third parties.

Exhibitors are responsible for keeping their space sanitized. ACS will be responsible for sanitizing general areas of the exhibit hall and meeting space.

Force Majeure

The performance of this Agreement by either party is subject to acts of God, war, government regulation, disaster, fire, epidemic, threatened or imminent strikes, civil disorder, curtailment of transportation facilities, threats or terrorist attacks, or other similar occurrence beyond the control of the parties, making it illegal, impossible, or commercially impractical to carry on the Summit or fully perform the terms of this Agreement. This Agreement may be terminated, or performance may be excused without penalty, for any one or more of such reasons by written notice from one party to the other.

FDA Regulations

Exhibitors must abide by all applicable Food and Drug Administration (FDA) regulations, including but not limited to any or all approved requirements. Exhibitors are reminded that the FDA prohibits the advertising or other promotion of investigational or unapproved drugs and devices and forbids the promotion of approved drugs or devices for unapproved uses. For additional information, contact FDA at 888-463-6332 or fda.gov.