Ancillary Events

Groups planning a social function or business meeting to be held in conjunction with the Clinical Congress are required to obtain approval. If events are to be held at one of the participating venues/hotels, affiliate groups are required to secure event space through ACS.

Guidelines for Ancillary Events

These guidelines pertain to social and other events that are scheduled outside of the official ACS Clinical Congress, including but not limited to:

Alumni Receptions
Social Events/Dinners
Staff Meetings
Internal Industry Preconference and Postconference Meetings
Advisory Board Meetings
Investigator Meetings
Committee and Board Meetings
Sales Training
Task Force

The Annual Clinical Congress commences on Saturday, October 4 at 8:00 am and adjourns on Tuesday, October 7 at 5:00 pm. Organizations, institutions, or exhibitors cannot conduct activities that would compete with the educational programming of the Clinical Congress. Ancillary events cannot be held during the times below due to ACS educational programming:

Sunday, October 5, 8:00 am–5:00 pm
Monday, October 6, 8:00 am–5:00 pm
Tuesday, October 7, 8:00 am–5:00 pm

All meeting requests and off-site events must be approved and reserved through the ACS Convention & Meetings Division. Please complete and submit one form per function by May 8, 2025.

Event Request Form Ancillary Event Guidelines

The ACS will assign your meeting room on a first-come, first-served basis and send an introductory email to the hotel contact. Approvals and space notifications will be sent in late July.

After space is assigned, the organizer is responsible for finalizing all arrangements and setting up billing with the venue for your event needs. It is understood that the ACS accepts no responsibility, nor does it endorse or consider your function to be part of the official program.

The main evenings for ancillary receptions are Sunday, October 5, and Monday, October 6, 2025.

Contact

If you have questions, contact Jenna Blandi-Jurgil, Senior Meeting Planner, at jblandijurgil@facs.org or 312-202-5402.

Exhibitors

Exhibiting companies requesting function space for internal business meetings, please contact Jenna Blandi-Jurgil at jblandijurgil@facs.org or 312-202-5402. Exhibiting companies requesting space for an Exhibitor Event, please contact Kate Poetker, Exhibits Manager, at kpoetker@facs.org 312-202-5210 for details.